Before You Request Student Records
If you are an individual requesting only a transcript, graduation verification or replacement diploma, visit our Transcripts and Diplomas page for the process designed for those requests.
If you are looking for student records from our charter schools, The Classical Academy or New Summit Charter Academy, please contact those schools directly.
Use the Student Records Request form on this page when:
A K–12 school is requesting records for a student who is transferring or enrolling at that school. School transfer requests may include a transcript and other education records.
A parent, guardian, eligible student, former student or authorized organization is requesting access to student education records under the Family Educational Rights and Privacy Act (FERPA).
An attorney, medical provider, educational organization or other authorized party is requesting student education records for a purpose other than a routine K–12 school transfer.
Student records may include information such as attendance, discipline, assessment, special education and other records related to a student's education.
Student records contain private information and are protected by federal and Colorado privacy laws. Academy District 20 verifies a requester's identity, authority and lawful entitlement to records before releasing them. Additional authorization or documentation may be required.
Student records are different from public records requested through the Colorado Open Records Act (CORA). Visit our Colorado Open Records Act (CORA) page if you are looking for public records that do not pertain to an individual student.
What Are Student Records?
Student education records are records directly related to a student that are maintained by Academy District 20 or on the district's behalf.
Depending on the student and the services they have received, records may include:
Enrollment and withdrawal information
Attendance records
Grades, academic history and coursework
Assessment information
Discipline records
Special education records
Records related to programs or educational services
Other information maintained as part of the student's education record
Not every student will have every type of record.
Protecting Student Privacy
Student education records are confidential. The Family Educational Rights and Privacy Act (FERPA), Colorado's Student Data Transparency and Security Act and other applicable laws establish requirements for accessing, maintaining and sharing student information.
FERPA generally requires consent before personally identifiable information from a student's education records is disclosed, but the law permits disclosure without consent in certain circumstances. These include some disclosures to another school where a student seeks or intends to enroll.
Parent, Guardian and Student Rights
Parents and guardians generally have the right to inspect and review their student's education records. These rights transfer to the student when the student turns 18 or attends a postsecondary institution and becomes an "eligible student" under FERPA.
Parents and eligible students may also ask the district to correct information in an education record that they believe is inaccurate or misleading. Procedures for challenging or amending a record are governed by FERPA and applicable district policy.
The district may need to verify the identity and authority of the person requesting records before releasing student information.
Looking for Public Records?
Requests for district records that are not associated with an individual student's confidential education record should be submitted through the district's Colorado Open Records Act (CORA) process. Visit our CORA page.